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TabletNotes Privacy Policy

Effective Date: [Date of Beta Release]
Last Updated: [Date of Beta Release]

Introduction

TabletNotes ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services.

Information We Collect

Personal Information You Provide

  • Account Information: Email address, display name (optional)
  • Audio Recordings: Sermon recordings and related notes you create
  • User-Generated Content: Notes, summaries, and annotations you add to recordings

Automatically Collected Information

  • Usage Data: App usage patterns, feature usage, and performance metrics
  • Device Information: Device type, operating system version, app version
  • Technical Data: Crash reports, error logs (anonymized)

Information from Third-Party Services

  • Transcription Data: Audio transcriptions processed by AssemblyAI
  • AI-Generated Content: Summaries generated by OpenAI services
  • Biblical References: Scripture lookups via Bible API

How We Use Your Information

Primary Uses

  • Core Functionality: Recording, transcribing, and summarizing audio content
  • Cloud Storage: Syncing your data across devices securely
  • User Experience: Personalizing features and improving app performance
  • Support: Providing customer service and technical support

Secondary Uses

  • Analytics: Understanding app usage to improve features (aggregated, anonymized data)
  • Communication: Sending important updates about your account or the service

Data Processing and Storage

Cloud Storage

  • Audio files are encrypted and stored securely using Supabase
  • Transcription processing occurs on secure AssemblyAI servers
  • AI summarization uses OpenAI's secure infrastructure
  • All data transmission uses industry-standard encryption (TLS 1.2+)

Data Retention

  • Active Accounts: Data retained while your account is active
  • Deleted Content: Permanently deleted within 30 days of user deletion
  • Account Deletion: All user data deleted within 90 days of account closure

Data Location

  • Primary storage: United States (Supabase infrastructure)
  • Processing: AssemblyAI (US), OpenAI (US), Bible API (US)
  • No international transfers outside approved service providers

Third-Party Services

Service Providers We Use

  1. Supabase: Database and file storage
  2. AssemblyAI: Audio transcription services
  3. OpenAI: AI-powered summarization
  4. Scripture API: Biblical reference lookups
  5. Netlify: Backend API hosting

Data Sharing

  • We do NOT sell your personal information
  • We do NOT share content with third parties except as necessary for core functionality
  • Service providers are bound by strict data protection agreements

Your Rights and Choices

Data Control

  • Access: View all your stored data through the app
  • Correction: Edit or update your information at any time
  • Deletion: Delete specific recordings or your entire account
  • Export: Download your data in a standard format

Privacy Settings

  • Recording Permissions: Control microphone access
  • Sync Settings: Choose what data syncs to the cloud
  • Notification Preferences: Manage communication settings

Account Management

  • Subscription Control: Manage your subscription tier
  • Data Portability: Export your content before canceling
  • Account Deletion: Permanently delete your account and all data

Security Measures

Technical Safeguards

  • Encryption: All data encrypted in transit and at rest
  • Authentication: Secure login with industry-standard protocols
  • Access Controls: Strict limits on who can access your data
  • Regular Audits: Ongoing security assessments and updates

Your Security

  • Use strong, unique passwords
  • Keep your app updated to the latest version
  • Report any security concerns immediately

Children's Privacy

TabletNotes is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will:

  • Notify you of significant changes via email or app notification
  • Post the updated policy with a new effective date
  • Maintain previous versions for your reference

Contact Information

If you have questions or concerns about this Privacy Policy:

For data protection inquiries or to exercise your privacy rights, please use the contact information above.

California Privacy Rights (CCPA)

If you are a California resident, you have additional rights:

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of sale (we don't sell your information)
  • Right to non-discrimination for exercising your rights

International Users

If you are located outside the United States, please note that your information will be transferred to and processed in the United States, where our servers are located and our service providers operate.

This Privacy Policy is designed to comply with applicable privacy laws including CCPA, GDPR principles, and App Store requirements. By using TabletNotes, you agree to the collection and use of information in accordance with this policy.

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